If your business involves field surveys or inspections of any sort at all, it is important that you incorporate digital mobile form applications in your operations. Mobile form applications are essentially apps that your employees can use in order to collect information, complete surveys, make notes while performing inspections and site surveys, etc. It is essentially a digitized form of a systemized application and can be thought of as a notetaking medium.
What are the capabilities of a mobile form app?
Mobile form apps such as Pronto Forms have a number of in-built capabilities such as transporting data in real-time, dispatching forms that are partially filled, adding notes to your forms, etc. Users can also fill forms offline and click submit on their app. Once data connectivity is established, the forms automatically get sent to the server.
Users can also avail automated calculating facilities that are a part of their mobile form app. This essentially allows the user to minimize the time and effort spent on their part and automatically calculates bills and payables such as cost of goods sold, taxes, estimates, profit percentages, etc.
Another feature in mobile form apps is its ability to search specific data and retrieve files that contain certain keywords or sentences. This allows users to speed up their work process and retrieve files that need any additional work or simply need to be consulted or read.
Another capability that mobile form apps have is geo-location and mapping. Users can also see time-stamps on the work they create.
Certain mobile form apps also have OCR capabilities in which pictures taken from the camera can be converted to text. They also allow documents to be scanned by a camera and be converted into PDFs or other file formats.
What are the benefits of a mobile form app?
There are a number of benefits associated with using mobile form apps which include:
Mobile form apps make work easier and faster
Mobile form apps allow field workers to collect data easily without having to manage and carry multiple paperwork, clipboards and pens. By using mobile form apps, employees cna get all their work done by simply using a mobile phone or a tablet. The collected data does not need to be physically submitted either, and can be submitted simply by the click of a button.
Mobile form apps streamline work processes
Mobile form apps help users to streamline operations and work processes. by using mobile form apps, multiple trips between the site and office get reduced and so does repetitive paperwork, paper storage, and transportation costs. Instead of saving paperwork in the office and maintaining it, paperwork is instead stored in the cloud and hence can be accessed by your employees from anywhere.
Mobile form apps collect data in realtime
Users can use mobile form apps to collect actionable data that they can actually use to analyze trends. Users can collect data that is much richer than simple yes or no questions, and can be improved in its quality by adding photos, videos, audio notes, and scan barcodes. Users can also add notes and comments in their documents accordingly to be accessed later.
Mobile form apps help in collaboration and managing compliance
Mobile form apps allow users to collaborate with their colleagues more efficiently in case of follow up surveys. For instance, if a certain survey needs to be followed up and the former one is collected on paper, the employee that has to do the following may have trouble interpreting the first employee’s handwriting. digital mobile forms apps eliminate this issue completely. Mobile form apps also allow users to send email or SMS notifications and use GPS tracking as well.